Move 8 or 80 — without the chaos.
Group travel is more than booking multiple seats. It's manifests, rooming lists, batch visas, multi-city routing, transfers, contingencies — and a single coordinator who keeps everyone moving on time. This is one of Tulla Travel's strongest areas.
Start a group brief
Tell us about the movement.
Group size, destinations, dates, special needs — share what you have, we'll come back with structure and pricing.
Built for serious group movements.
Eight movement types, one operational discipline. Every group is different — the structure underneath is the same.
Group air movements
8 to 80+ travellers, single or multi-leg, with aligned routing and consolidated ticketing.
Trade missions
Buyer delegations, sector exposure visits and bilateral business missions, end-to-end.
Conferences & summits
Delegate logistics, room blocks, transfers and protocol handling for hosts and attendees.
Delegations
Public sector, regional bodies and association delegations with formal manifests and reporting.
Educational & exposure trips
Field visits, training cohorts and learning journeys with paced itineraries.
Incentive & reward travel
Recognition trips designed to feel celebratory while staying operationally tight.
Executive group movement
Boards, leadership teams and principal-led delegations handled discreetly.
Agricultural exposure trips
Farm and factory visits, regional agribusiness tours and producer delegations.
What's included when Tulla manages a group.
You get a programme, not a stack of bookings. One coordinator, one plan, one source of truth for everyone involved.
- Single coordinator across the whole movement
- Group air with aligned schedules and consolidated ticketing
- Rooming list reconciliation with the property
- Batch visa support and document management
- Airport meet-and-assist on arrival and departure
- Coach and executive ground transfers, timed to itinerary
- Group travel insurance with emergency medical and evacuation cover
- Daily traveller briefings and group communication channel
- Documented contingency plans and backup suppliers
- Reconciled invoicing and post-trip reporting
Eight moving parts. One operational backbone.
The unglamorous infrastructure that turns a group of travellers into a coordinated movement.
Manifests
Single source of truth: traveller details, passport data, dietary needs, room shares.
Rooming lists
Pairings, single-supplements and special requirements reconciled with the property.
Batch visa support
Co-ordinated applications, invitation letters and processing windows tracked daily.
Airport meet-and-assist
Branded host on arrival, immigration support and group consolidation airside.
Transfer coordination
Coach, executive vehicle and staggered transfers timed to flight bands and venues.
Multi-city routing
Sequenced legs, internal flights and cross-border movement aligned to the programme.
Contingency planning
Backup hotels, alternate routings and rapid-response protocols documented in advance.
Communication flow
WhatsApp groups, daily briefings and a single point of contact for the whole movement.
Group travel insurance
Group cover matched to the trip profile — emergency medical, evacuation, trip curtailment and 24/7 assistance — issued before departure and bundled with each traveller's pack.
The four ways group movement quietly unravels.
We've inherited enough rescue jobs to recognise the patterns early. These are the failure modes we design out from day one.
Hidden cost surprises
Patchwork bookings across multiple vendors create reconciliation chaos and surprise invoices weeks later.
Manifests that drift
Last-minute traveller swaps that never reach the airline, hotel or visa office cause cascading on-the-day failures.
No single point of contact
When something breaks at 22:00 on a Sunday, no one knows who is accountable — or who has the latest version of the plan.
Transfers timed wrong
Buses arriving 40 minutes late or 90 minutes early — turning a polished movement into a miserable one.
Tulla's process for a group movement.
Five stages, one accountable coordinator, every traveller on the same plan.
01
Brief & scope
We capture the purpose of the movement, traveller list, approvals chain, budget and risk profile.
02
Pre-departure coordination
Visas, tickets, hotels, transfers, briefings and traveller documentation issued and confirmed.
03
On-ground movement control
A coordinator on-call for the duration — managing transfers, time-keeping and changes.
04
Traveller support
WhatsApp group and direct line for travellers; family contact in case of emergency.
05
Post-trip reporting
Reconciled invoicing, spend report, learnings note and supplier performance review.
Live support for the whole group — not just one traveller.
A WhatsApp group with the coordinator, a direct line for urgent issues, daily briefings during the movement, and a clear escalation path if something needs to change in the moment. No traveller is left chasing a call centre.
- Dedicated coordinator for the whole movement
- WhatsApp group + direct line for urgent issues
- Daily briefings during multi-day programmes
- Family/office contact in case of emergencies
- Documented changes shared with the group lead
Outcomes you can measure.
0
missed connections, FY24
“Tulla coordinated a 38-person delegation across three countries. We didn't lose a single connection or hotel night.”
↓ 41%
coordination overhead
“Our internal team used to spend two weeks on each trade mission. Tulla now does the heavy lifting — we approve and brief.”
Coordinating group movement across Africa and beyond.
Common group questions, answered.
More questions on our full FAQs page.
Ask about your groupBrief us today. We'll come back with structure.
Group sizes from 8 to 100+. Trade missions, conferences, delegations, exposure trips and executive group movements — managed end-to-end from Nairobi.
Send a quick brief
A coordinator will respond within one working hour.